Which document must be kept secure and may require a backup during remote notarization?

The requirement to keep the audio-visual recording and journal secure during remote notarization stems from the need to maintain proper records and ensure the integrity of the notarial act. These recordings serve as essential evidence of the transaction, capturing the interactions between the notary and the signer. The journal is a critical tool for notaries, documenting details such as the nature of the transaction, the date and time of the notarization, and the identities of the signers.

Given the digital nature of remote notarization, these records must be safeguarded against unauthorized access, loss, or damage. In many jurisdictions, including Illinois, there are specific guidelines that emphasize the importance of secure storage solutions, which may include backing up the recordings in a secure manner to preserve them for potential future reference or legal verification. This is particularly crucial in remote settings where physical documents and in-person interactions are not taking place, making the digital records even more significant for ensuring compliance with notarial laws and safeguarding against fraud or disputes.

While other documents like the notary's personal records or the client's identification also have security implications, the audio-visual recording and journal hold a unique position due to their role in directly supporting the validity and accountability of the notarization performed remotely.