When is it acceptable to not keep a journal of notarizations?

The correct choice indicates that it is acceptable to not keep a journal of notarizations when an employer maintains all notarized documents. This suggests that if a notary's employer has a systematic approach in place for tracking and managing notarizations, it may fulfill the legal requirements in terms of record-keeping.

In this context, it's important to recognize the role of a notarization journal, which is primarily to provide a reliable and transparent record of all notarizations performed. If an employer has established procedures and documentation that adequately maintain records of notarized transactions, the accountability and traceability of those transactions may still be preserved. However, this does not eliminate the need for all notaries to understand and uphold best practices for their profession.

The other choices highlight scenarios that do not align with best practices for notarial duties. Notarizing for family members does not exempt a notary from keeping detailed records, as this could lead to conflicts of interest or compromised impartiality. Simply being "not busy" does not justify not keeping a journal; maintaining a journal is a best practice regardless of a notary's workload. Lastly, while the statement about never forgoing keeping a journal reflects a sound principle for notaries, it is the established practices by employers that may