What type of recording must be retained by an electronic notary for at least seven years?

The requirement for electronic notaries in Illinois to retain audio-visual recordings for at least seven years is rooted in the need to keep a reliable and verifiable record of the notarization process. Audio-visual recordings capture both the visual and auditory aspects of the transaction, providing crucial evidence that can be referenced if the notarization is questioned or if disputes arise. This comprehensive recording allows for the verification of the identity of the signer, the signing of the document, and the actions of the notary, ensuring transparency and accountability within the notarization process.

While written notarization records, photographic records, and digital signature archives may serve specific purposes, they do not carry the same level of detail and assurance as audio-visual recordings. Audio-visual documentation enhances the integrity of the notarization by preserving the context and the interaction that occurred during the signing, making it a vital component of an electronic notary's responsibilities.