What should you do if a signer's ID has a name different from the document?

In situations where a signer's identification has a name that differs from the name on the document, it's crucial to ensure that the identity of the signer is established with absolute certainty. The inconsistency in names raises significant concerns regarding the authenticity of the signature and the legal integrity of the notarization process.

Declining to notarize in this instance is appropriate because notaries have a legal obligation to verify the identity of the signer against the document being presented. Notarization serves to prevent fraud, and improperly verifying a signer's identity could lead to serious legal repercussions for both the notary and the individuals involved in the transaction. By adhering to this principle, notaries uphold the standards of their role and protect the legitimacy of the notarization.

When a signer's ID does not match the document, relying solely on personal knowledge, requesting additional identification, or proceeding diplomatically may not adequately safeguard against potential fraud or misrepresentation. Therefore, the correct course of action is to always decline to notarize under such circumstances.