What should every Illinois notary chronicle in their notary journal?

In Illinois, every notary public is required to maintain a notary journal that includes specific information about each notarization performed. This practice is crucial for several reasons. It helps establish a clear record of the notarial acts and can provide valuable evidence in case of a dispute or question regarding the validity of a notarized document.

The journal entries should typically include details such as the date of the notarization, the type of document, the names and signatures of the signers, the method of identification used, and any applicable fees charged. By keeping comprehensive records, notaries ensure transparency and accountability in their services.

Maintaining a complete log of each notarization—rather than just focusing on transactions above a particular threshold or a summary of acts—supports the integrity of the notary's role and adheres to legal requirements. This thorough documentation is essential for protecting both the notary and the parties involved in the notarizations.