What must notaries do to prevent unauthorized access to their electronic journals?

Notaries must implement password protection for their electronic journals to ensure that sensitive and confidential information remains secure. By using password protection, notaries create a barrier that restricts access only to authorized individuals. This is crucial in safeguarding personal data and preventing unauthorized access that could lead to identity theft or misuse of information.

Electronic journals often contain details about notarizations, clients, and sensitive documents, which, if accessed by unauthorized persons, could result in serious legal and ethical breaches. Implementing strong passwords, and possibly utilizing additional security measures like two-factor authentication, helps mitigate these risks effectively.

Storing electronic journals on paper or in public places exposes them to physical theft or accidents. Disabling sharing options may limit visibility but does not inherently protect the data itself without proper security measures in place. Thus, password protection stands out as an essential practice for notaries to ensure the integrity and confidentiality of their electronic records.