What must be included in a written request from a third party wanting to access a notary journal entry?

The inclusion of the month and year the record was notarized in a written request from a third party is essential because it allows the notary to identify the specific entry that corresponds to the request. Notary journals typically contain numerous entries, each documenting different transactions. By specifying the month and year, the requester narrows down their inquiry to a particular time frame, enabling the notary to efficiently locate the relevant record.

Having this information also ensures that the request is focused and direct, which is particularly important for maintaining the organizational structure of the notary's records and for complying with privacy regulations. This helps protect the integrity of sensitive information contained within the journal. Requests lacking this vital information can lead to confusion or difficulty in retrieving the desired entry, affecting both the requester and the notary's operational efficiency.

The other options, while relevant in their own contexts, do not serve the primary purpose of precisely identifying the journal entry needed for the request.