What is important to keep secure regarding electronic journals?

The importance of securing backup and access to electronic journals arises from the necessity to protect sensitive information and ensure continuity in record-keeping. Electronic journals serve as a vital record for notaries, capturing important details of notarizations, including the names of signers, dates, and types of documents involved. If these records are lost due to technical failures, accidental deletions, or other unforeseen circumstances, it could hinder legal processes or create liability issues for the notary.

Moreover, maintaining secure access means ensuring that only authorized individuals can view or manipulate the data within the electronic journal. This prevents unauthorized access to confidential information, which is essential for upholding the integrity and trustworthiness of notarial acts. By having reliable backup strategies in place, notaries can safeguard against data loss, while also controlling who has access to these critical records. This dual focus on backup and access is crucial for maintaining the security and reliability of electronic journals in the notarial process.