What is important for a notary to document in relation to a representative signer?

A notary must document the entry in the notary journal confirming the notarization of a representative signer because this serves as a legal record of the notarial act. Proper documentation not only protects the integrity of the notarization process but also provides evidence that the notary followed the required procedures. When a representative signer is involved, it is particularly important to note the relationship between the signer and the person they are representing, as well as any identification provided.

A comprehensive journal entry includes details such as the date, type of document, names of all signers, and any distinct circumstances related to the act. This documentation serves both as a safeguard for the notary and as a resource should any questions or disputes arise about the notarization in the future.

Maintaining accurate records helps ensure accountability and transparency, which are crucial in preserving the public's trust in the notary's role.