What is a necessary feature of an electronic notary journal?

A necessary feature of an electronic notary journal is that it must prevent insertion, removal, or substitution of entries. This is critical because the integrity and authenticity of notarial records are paramount in maintaining trust in the notarial process. By ensuring that entries cannot be altered retroactively, the electronic journal safeguards the historical and legal accuracy of each notarization performed. It protects against fraud and maintains a reliable record of actions taken by the notary.

While improving user accessibility, allowing for easy data entry, and having a search function are beneficial features of an electronic notary journal, they do not address the foundational requirement of protecting the integrity of the data recorded. This feature is essential not just for compliance with legal standards, but also for protecting the rights and interests of the parties involved in the notarization.