What is a crucial step a notary must take when notarizing for a representative signer?

When a notary is tasked with notarizing for a representative signer, confirming the representative's authority to execute the document is a crucial step. This involves verifying that the individual acting on behalf of another person has the legal right to do so. The notary must ensure that the representative has the necessary documentation, such as a power of attorney or similar authorization, which explicitly grants them the ability to sign on the principal's behalf. This step protects the integrity of the notarization process and provides assurance that the document is being executed lawfully.

Jurisdictions place significant importance on the validity of the representation to avoid potential disputes or issues later on. Verifying this authority helps maintain the credibility and legal standing of the notarization, ensuring that all parties involved are appropriately represented and their rights are upheld.