What action is imperative for notaries when verifying identities?

The imperative action for notaries when verifying identities is to intensively review each case to prevent fraud. This thorough review process is essential because it ensures that the notary is complying with legal requirements and protecting the integrity of the notarial act. By carefully assessing identification documents and any relevant information, notaries reduce the risk of fraudulent activities, such as identity theft or the notarization of documents signed under duress.

Intensive review involves verifying that the identity presented matches the signer's physical appearance, checking that the documents are legitimate and up-to-date, and asking relevant questions that establish the signer's understanding and willingness. This careful approach helps maintain public trust in the notary profession and secures the validity of notarial acts.

Other choices are inadequate for several reasons. Simplifying the process for convenience could lead to shortcuts that compromise the need for accurate identification. Using best judgment without documentation lacks the necessary evidence to support the notary's conclusions, which could lead to liability issues. Trusting verbal confirmations from known contacts might also lead to oversights, as even familiar individuals can partake in fraudulent activities. Thus, intensive review is crucial for ensuring notarial acts are conducted properly.