Is it necessary for notaries to keep their own record of services provided?

Maintaining a record of services provided is an essential duty for notaries. This practice ensures transparency and accountability, allowing notaries to track all notarizations they perform. Keeping a detailed record helps establish a reliable history of transactions, which is beneficial in case of any legal disputes or questions about the notarization process.

Furthermore, many states, including Illinois, have specific requirements or recommendations regarding notary journals, which would encourage notaries to keep a record of their acts. By documenting each notarization, notaries not only comply with state regulations but also protect themselves and their clients by having a clear reference of services rendered. This documentation serves as proof that the notary fulfilled their duties properly, reinforcing the credibility and legitimacy of their role within the legal framework.