In what scenario is it acceptable for another person to sign on behalf of the principal signer?

The most appropriate scenario for someone to sign on behalf of the principal signer is when the principal is physically unable to sign. In notarial practices, the principal must be competent to understand the transaction they are engaged in, but if a physical ailment, disability, or other circumstance arises that prevents the principal from signing their name, it is acceptable for someone else to step in. This requirement is based on the principle of ensuring that the intent of the principal is preserved, and the inability to physically sign due to health reasons justifies the need for a representative signature.

Other options, while they may seem reasonable at a glance, do not meet the necessary legal standards for a valid signature on a notarial act. Being busy or not having enough time does not constitute a legitimate reason for another person to sign. The length of a document likewise does not impact the validity of a signature, as the principal is responsible for the contents regardless of the document’s length. Finally, a verbal request does not provide the same legal grounding as a physical inability; there needs to be a clear and demonstrable reason that is recognized in notarial law for another to sign. Thus, the correct understanding centers around the physical inability of the principal, which highlights the compassionate and legal considerations