How should you record a discrepancy in a signer's name in your journal?

Recording a discrepancy in a signer's name in your journal is crucial for maintaining accurate and reliable notarial records. When a name mismatch occurs—such as a difference between the name on an identification document and the name the signer presents—adding a note explaining the name mismatch is essential. This practice provides clarity and context for anyone who may review the notarial acts in the future, such as legal professionals or auditors.

By documenting the reason for the discrepancy, you ensure transparency and integrity in your notarial practice. This thorough record can protect both the notary and the signer in case any questions arise about the authenticity of the notarization or the identity of the signer. It serves as a clear reference point that establishes what happened during the notarization process, thereby fostering trust in your work as a notary public.

Thus, adding a note that explains the name mismatch not only fulfills your duty to keep accurate records but also contributes to a more secure and professional notarial practice. This approach is essential, especially in legal contexts where precision and accuracy are paramount.