How long are traditional and electronic journal records required to be retained by a notary public?

The correct retention period for traditional and electronic journal records maintained by a notary public in Illinois is seven years. This duration is mandated to ensure that there is adequate documentation of notarial acts for accountability and legal purposes. Retaining these records for seven years provides a substantial time frame for addressing any potential disputes, fraud claims, or inquiries regarding notarial acts conducted during that period.

This retention requirement reflects the importance of maintaining detailed and accurate records as a notary public, serving both the public interest and the notary's protection against legal challenges. Keeping records for any shorter duration would not fulfill statutory obligations or adequately protect against possible disputes arising from notarial acts. Retaining records beyond this period, while not required, could pose storage and privacy issues, as well as potentially complicating the management of records.