How is information considered a record?

Information is considered a record when it is written down or stored in a retrievable format because this ensures that the information can be easily accessed, reviewed, and referenced in the future. This written or electronic documentation serves as a reliable source of information that can be used for verification and accountability. In legal contexts, such as those involving notarial acts, having a clear and accessible record is essential for proving the authenticity of transactions and agreements.

Memorization does not constitute a record because it lacks the permanence and accessibility that written or stored information provides. Verbal communication may lead to misunderstandings or loss of information over time, which is why it is not considered a reliable record. While credibility is important in assessing the reliability of the information being presented, it does not affect whether the information qualifies as a record. The format and retrievability of the information are what make it an official record.